Frequently Asked Questions

What is included in your services?

• Usage of the premises within 12pm-9pm on Friday, 8am-12am on Saturday, and 9am-12pm on Sunday with last call at 10:30pm and music ending at 11:00pm on Saturday night.

• Rehearsal AND day-of coordination including off-site ceremonies.

• Your choice of tables, chairs, linens, & decor.

• Set up/tear down our decor, tables, chairs, and linens.

• A 90 and 60 day check in vi email, and a 30 day walk through at the venue.

• Clients are responsible to keep trash in the receptacles, but we monitor the trash bins, empty them, replace the bags, and take them to the dumpster.

• You can have your engagement session on our property as long as you schedule it ahead of time.

 

How much are the different packages?

• You can visit theoldgraybarn.com/packages to see our transparent pricing and more details.

 

How do you deal with extreme temperatures?

• We are fully-air conditioned and heated.

 

How do we secure a date?

• Your date is secured by paying the deposit and signing the contract.

 

Do you have any vendor restrictions?

• You may choose any vendor you wish. We do have a recommended vendor list to help you find trusted vendors that we have had a great experience with in the past at our venue.

 

We would like to have a bar at our wedding. What are your requirements for that?

• We provide an add-on bar service of beer, coolers, and wine only. Due to past experiences, outside alcohol vendors are not allowed and liquor may not be served. You can see our additional services here.

 

How do I schedule a tour?

• You can contact us to set up a tour for any time between Monday and Thursday as early as 9am and ending by 6pm.

 

What dates are available?

• You can visit theoldgraybarn.com/availability to see our updated availability.

 

What is the deposit amount? When are additional payments due?

• For weddings, the deposit amount is $1,000 to be paid for at the time of booking to secure your date. Your final payment is due no later than one month before your wedding date. It can be paid for in person during your 30-day walk through.

 

Do you offer professional discounts?

• We are happy to offer a 10% military discount to our couples. The bride or groom must show personal military ID at booking for discount.

 

What forms of payment do you accept?

• We accept cash, check, ACH transfers, or Venmo for payments.

 

Do you have any taxes, fees, or hidden charges?

• We are as transparent as possible with our pricing. Our fees include the deposit, final payment, $500 damage deposit (to be returned one week after wedding, and proof of liability insurance (usually around $100). You may choose to add-on services like the bar, ice cream, and popcorn. We have more info available here.

 

Is there a day of liability insurance requirement?

• We require proof of a liability and property damage insurance policy 30 days prior to the event. This event insurance must cover any potential damage caused by any member of the wedding party or guest. A minimum of $500,000 insurance is required and must be written to cover the event for the entire duration of the event. You can choose any insurance company of your choice, but we recommend www.wedsure.com/ and it usually costs about $100.

 

Do I have to hire a security guard?

• We do not require any security personnel.

 

Can I book the barn for other types of events besides weddings?

• Yes, we are available for bridal showers, baby showers, graduation parties, school dances, etc. The fee depends on party size and duration. Contact us if interested!

 

Is the venue handicap accessible?

• Yes! Our venue is completely accessible. The main barn area is accessible by ramps all the way from the parking lot. We have a tram with a lift to transport any and all guests to the ceremony site.

 

Are there real bathrooms?

• We do have two modern public restrooms in our lower level. The bridal suite also has a private restroom as well.

 

Is smoking allowed?

• Smoking (including vaping) is only allowed in certain areas outside of the barn. We have buckets placed around the venue for butts. Please dispose of your cigarette butts responsibly.

 

Do you allow pets to be part of our wedding day?

• We do allow house pets to be included in your wedding day! They must be on-leash and have a designated person to be responsible for them including cleaning up and disposing of their waste in the dumpster.

 

Do you help coordinate on our wedding day?

• Yes! This is included as part of our wedding packages. We use the timeline (usually made by your photographer) to help you keep things moving throughout the day.

 

What is the max capacity of the barn?

• We can hold up to 250 guests in the barn.

 

What do we need to know about parking and transportation?

• We have a large gravel parking lot lit at night and enough room for vehicles for up to 250 guests. Cars may be left overnight if absolutely necessary, but must be removed by noon on Sunday.

 

How long will we have access to the venue?

• For the Wedding Weekend package, you have access to the venue on Friday from noon to 8pm to begin decorating and to host your rehearsal and dinner. Saturday, you have access from 8am to midnight. The bar will have a last call at 10:30pm and music must end at 11:00pm. You can leave belongings overnight, but all trash must be disposed of by midnight. You can return Sunday as early as 9am to collect your belongings but must be done by noon.

 

Will there be on-site staff to assist us on the wedding day?

• Yes, our staff will be on-site all day to help with anything that is needed.

 

What does the setup/tear-down entail?

• We will have your tables, chairs, and linens set up for you. If using our decor, we will set that up as well. We will be responsible for taking care of these things at the end of the night as well.

 

Do you provide linens, plates, silverware, etcetera?

• We do provide linens and decor if needed, but items like plates, silverware, napkins etc are your responsibility.

 

Can I bring my own decorations?

• You may bring your own decorations, but we do have an extensive collection of decor available to you as well.

 

How do we design our seating chart?

• Both our rectangle and round tables can seat up to 8 people. We will set them up as needed depending on how many guests you have. Our round tables can seat up to 160 guests inside the barn comfortably and our rectangles can seat up to 250 guests within the barn.

 

Can we have our engagement photo session at The Old Gray Barn?

• Of course! Our booked clients are welcome to do your engagement session at our venue. Please contact us to schedule a time for your session.

 

What happens in case of rain?

• If the weather prevents us from having an outdoor ceremony, we can host your ceremony inside the barn and help set it up for your altar.

 

Can we have an outdoor ceremony at The Old Gray Barn?

• Yes! The majority of our couples choose to get married in our custom-built, secluded chapel in the woods.

 

Are we able to host our ceremony rehearsal at The Old Gray Barn?

• Yes, that is a perk of booking our Wedding Weekend package. You have access to the barn from noon to 9pm on Friday. You can begin by starting to decorate and also have your rehearsal and host your dinner.

 

Are there overnight accommodations nearby?

• The closest hotels would be located in Frankfort about 10 miles away, but Kokomo and Lafayette are also within 30 minutes and have plenty more options.

 

Can we rent a bounce house to be set up during our event?

• You are welcome to. We have had them in the past.

 

Do you have a kitchen?

• We do not have a kitchen. Most weddings have caterers bring the food hot and leave it in chafing dishes. If family is cooking dinner, we do have a designated area with 20 plugs for keeping food warm using croc pots if needed.

 

Does the wedding barn have Wifi?

• We do have wifi available.

 

Is there a place onsite to get ready?

• We do have a large bridal suite with a well-lit mirrored counter the length of the room, private bathroom, full-length mirrors, a mini fridge, and ample seating. The groom suite has leather couches, mini fridge, mirror, a dart board, and room to relax.

 

Can I have a campfire, fireworks, sparklers, or candles?

• If interested in a campfire, we will start and tend it on the north west corner of the back lawn. Fireworks are not allowed. Sparklers are welcome, but are not to be lit on the deck. Most sparkler send offs line up on the back lawn from the deck outward. Real candles need to be inside of a hurricane vase to protect the linens but we can provide flameless candles for you at no extra charge.

 

What if the venue is damaged during our rental?

• We require a $500 damage deposit to be paid by check at your 30-day walk through to be held in escrow until the wedding. We will inspect the venue on Sunday for damages including excessive trash. If there are no issues, we will just rip up the check or return it to you. If there is damage or excessive trash, we will retain some or all of the deposit depending on severity. For reference, we have not had many issues in the past.

 

Do we have to choose vendors from your preferred vendor list?

• No, our preferred vendor list is just a suggestion. Our preferred vendors are trusted by us and we have worked with them in the past and had a positive experience with them. Some are there most weekends and are very familiar with the venue and our staff.

 

Can I use any vendor?

• You can choose any professional vendor, have family help, or use one of our trusted vendors.

 

What is your alcohol policy?

• We do not allow outside alcohol of any kind. If interested in serving alcohol for your wedding, you can choose an add-on service we offer. More info here. We charge a small fee to open the bar, staff it, for the beer and wine permit, ice, cups, and wristbands. Then you can choose up to 4 beers($3-$4 each), 3 seltzers or hard ciders ($5 each), and 2 wines ($5 each). You can choose to have an open bar, cash bar, or open for cocktail hour and cash for the rest of the evening. Please contact us for more information.

 

When does everyone have to be off the property?

• Last call is at 10:30pm, music is off by 11pm, and your booking ends at midnight on Saturday. Please keep in mind, you may leave your belongings overnight, but trash from the tables, floor, and outside must be disposed of in available trash cans before you leave. We will empty all trash cans and remove all trash bags for you.

 

Can we leave items overnight?

• We do lock the barn at night, so you can leave your belongings overnight but they must be removed by Sunday at noon.

 

What do we have to do at the end of the night before we leave?

• We will monitor the trash cans and replace the bags when needed, but we do ask you and your guests to clean up after yourselves by throwing away your trash in the available receptacles.

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Let us know if you have any more questions!